AMS Rochester 2017
Exhibit Area

Facilities. The exhibits for this meeting will be held in the Empire South Hall of the Riverside Convention Center. This area is centrally located near the skyways for both hotels. The conference registration and several meeting spaces are located on the floor below the exhibit hall. Complimentary refreshment breaks each morning and afternoon will create additional attraction to exhibits.

This year 10' by 10' booths are available. All booths include one six-foot draped table, two side chairs, a waste basket, and one identification sign with name and booth number. Exhibitors may rent as many booths as they wish. Determination of booth assignments will be finalized the first week of July. The AMS is committed to fair distribution of booths for all exhibitors, and will assign locations in as equitable manner as possible, in consultation with those who submit reservations.

Services. The exhibit area will be managed by Viper Tradeshow Services (VTS). They will maintain an office on site throughout move-in and move-out. An exhibitor’s kit containing order forms and prices for rental furniture, special signs, internet, telephone, electrical hook-ups, etc., will be sent to you at least eight weeks prior to the meeting.

Please note the exhibit hall does not have carpeting. Those wishing to have carpeting may rent it through VTS (this is OPTIONAL). Exhibitors are also welcome to bring their own rug or carpeting.

Although neither the AMS, VTS, nor the Joseph A. Floreano Riverside Convention Center may be held responsible for loss or damages, we will make every effort to ensure security. We will provide security guard service for exhibit spaces during all hours that the exhibits are closed. Exhibitors are urged to make sure their booths are staffed during all exhibit hours. The AMS can assist with temporary staffing needs; please let us know if this is of interest.

A List of Attendees is available at 4 weeks out (Oct. 11) and again at one week out (Nov. 1). Click here to see the list of registered attendees.

A Directory of Exhibitors with booth locations will be provided on a large board near the exhibit area and included in the meeting’s Program and Abstracts book, which is distributed to all registrants. In order to have your listing appear in the book, your reservation must be received by Friday, 4 August, 2017.

Schedule. The exhibit area will be open for four days.

Exhibit Setup: Thursday, 9 November 8:00 AM–12:00 PM
Exhibit Hours: Thursday, 9 November 1:00 PM–6:00 PM
Friday, 10 November 8:30 AM–6:00 PM
Saturday, 11 November 8:30 AM–6:00 PM
Sunday, 12 November 8:30 AM–12:00 PM
Exhibit Tear-down:   Sunday, 12 November 12:00 PM–4:00 PM

Reservations and Deadlines. Payment of the exhibit fee must accompany reservations. Use the paper booth reservation form or online reservation system. Booth assignments will be finalized during the first week of July, 2017; reservations received after that date will be assigned space as available. Prior to 4 August, 2017, booth cancellations will be refunded (a $20 handling charge will be assessed). No refunds can be made after 4 August, 2017.

Affiliated exhibitors may request adjoining booths, but booth assignments will be based on receipt of the later reservation, if received at different times.

Name badges for exhibitor representatives will be provided. Two complimentary registration packets will be provided for all exhibitors upon request.

Booth reservations received prior to 4 August will also receive a complimentary listing in the program book.

NEW for 2017! Exhibit and Advertisement Combo Packages:
Standard Package: Includes one 10x10 Standard Booth, one full-page ad in the Program & Abstracts Book, and a Banner Ad on our Rochester 2017 mobile app.

Premium Package: Includes one 10x10 Premium Booth, one full-page ad in the Program & Abstracts Book, and a Banner Ad on our Rochester 2017 mobile app.

Exhibit booth rental fees:

Release Agreement. The AMS Rochester 2017 Release Agreement is available here (see bottom of exhibit map). By reserving an exhibit space, the exhibitor affirms the terms of the Release Agreement.

Online reservation form Prefer paper? Use the PDF Form




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