AMERICAN MUSICOLOGICAL SOCIETY ROCKY MOUNTAIN CHAPTER MINUTES OF THE BUSINESS MEETING 12 April 2003 Chapter President: John Brobeck, University of Arizona Chapter Secretary: Jay Rosenblatt, University of Arizona 1. Chapter president, John Brobeck, called the meeting to order, 12:51p.m. Oliver Ellsworth moved to adjourn, seconded by Jonathan Bellman. Ruled out of order. 2. Minutes of the previous business meeting (20 April 2002) were approved with the following corrections: names misspelled, "Hendrik," "Sumner," "Kauffman." Minutes approved by those present with one abstention. 3. Treasurer's Report: the chapter was given $97 to spend on the meeting, the amount to become $0. 4. President's Report: [Banducci] skip over Pam Potter (membership committee Columbus meeting). 5. It was observed that we need to appoint a new representative to the Council of the AMS. Nominations: Deborah Kauffman nominated by Sumner Lott, seconded by all present. Passed unanimously. 6. Student representative: John Brobeck would like to create a web site—send John an e-mail with a nomination. Tabled. 7. The question of a host institution for next year's meeting was tabled. John Brobeck will contact the Colorado Universities and New Mexico. Jonathan Bellman proposed a joint meeting with UNC and DU. Jonathan will contact and sort it out. Three possibilities: University of New Mexico, Colorado College. Also coordinate with theory group (John Brobeck will contact). In two years (2005), ASU. 8. By-laws: Problem last year of too many papers (35), last year’s selection committee needed to limit number of papers, contrary to the tradition of the chapter. Discussion of the informal rules that have traditionally governed the selection process at chapter meetings, and a parallel set of proposed "rules of procedure" suggested by Alan Luhring. Discussion whether the RMC should have a set of formal by-laws. Alan Luhring pointed out nos. 1 & 2 of the “rules of procedure” already have been approved. Discussion about the distinction between dues and registration fees. One of those present pointed out the advantage of dues based on experience of other chapters. Others pointed out that we would need a treasurer and an audit, which we have always avoided. Motion by John Brobeck: "Host institutions are requested to keep conference registration fees to a minimum." Luhring seconds. Passed unanimously. Some discussion - approved by those present at the meeting. John Brobeck will present the motion via e-mail and set a date for reponse. Ellsworth - does not specify when such mailings should be used - all official correspondence? Ellsworth motion, seconded by Richard Haefer. Passed unanimously. Jonathan Bellman pointed out: (1) should there be standards for accepted papers?; (2) Why do students have to submit to the thirty minute limit and not faculty? Brobeck pointed out that we are one of the friendliest chapters in the nation: level playing field. Ellsworth added that students papers should be signed off by a faculty member. Discussion ensued. Luhring pointed out the problems with student papers. Bellman mentioned the need for faculty mentoring. Lott suggested we use the same guidelines as the national meeting: standard 20-minute paper. Kauffman: will this mean the student papers will be thrown out? Noted the need of guidelines. Richard Haefer observed there is an implicit hierarchy. Brobeck noted that institutional support affects what you can do, in terms of papers; each institution can craft its own guidelines. Lott suggested the chapter should do this, for the sake of continuity. Pointed out: national call for papers. Ellsworth: lack of knowledge but to the national call. Holbrook motion: "papers accepted according to following priority (by the submission deadline): (1) faculty and independent scholars with the region; (2) students within the region; (3) students within the host institution; (4) faculty and independent scholars outside the region; (5) students outside the region." Brobeck seconded. Passed unanimously. Brobeck: paper length. Discussion ensued. Brobeck: no differentiation between faculty and student papers in length, with session chairs encouraged to stop them. Motion: "(1) all papers should be 20-25 minutes in length; (2) papers that exceed 25 minutes in length should be curtailed at the disgression of the chair." Bellman seconded. 10 in favor, two against. The motion passed. Motion to adjourn taken off the table. Meeting adjourned 1:49 p.m. Respectfully submitted, Jay Rosenblatt (Secretary/Treasurer, 2002-03)